Accurate Process Behind Outsourced Bookkeeping in 2024 – JAKS

Accurate Process Behind Outsourced Bookkeeping in 2024 – JAKS

Did you know? Outsourcing has become increasingly popular across various industries, providing businesses with an opportunity to streamline operations and give importance to more in core competencies. One area where outsourcing has gained significant recognition is bookkeeping, and that too in Outsourced Bookkeeping. 

Bookkeeping method is a critical aspect of financial management that involves recording, organizing, and maintaining the financial transactions of a business. Outsourced bookkeeping refers to hiring an external service provider to handle these tasks on behalf of a company.

Businesses partner with a specialized bookkeeping firm or professional when they outsource bookkeeping. These professionals have the knowledge and abilities needed to effectively handle financial records and guarantee compliance with accounting rules.

Today in this blog session, we will discuss how outsourced bookkeeping works for businesses looking for outsourced bookkeeping services. Let us now understand the process of Outsourced Bookkeeping and the tips for looking for the right outsourced bookkeeping service provider. Let’s dive right into it.

The Process in Outsourced Bookkeeping:

Initial Assessment:

Outsourced Bookkeeping service provider conducts an initial assessment of clients’ financial requirements. This includes understanding the business’s size, industry, current bookkeeping practices, and specific needs. By completing a thorough initial assessment, the bookkeeping service provider can develop a more detailed plan that addresses the client’s unique financial requirements, streamlines their bookkeeping processes, and ensures compliance with applicable regulations.

Setting Up Systems:

The Outsourced bookkeeping provider sets up appropriate systems and software to streamline the bookkeeping services. They may implement cloud-based accounting software to ensure real-time access to financial data. By setting up appropriate methods, such as cloud-based accounting software, outsourced bookkeeping service providers can optimize the bookkeeping process, automate data entry, enhance data security, and provide real-time access to financial data. 

Gathering and Organizing Data:

The client provides the necessary financial data to the outsourced bookkeeping team, which includes bank statements, invoices, receipts, and other relevant documents. The team then organizes this data and ensures its accuracy. By gathering and organizing financial data systematically, the outsourced bookkeeping team ensures that the client’s financial records are accurate, up-to-date, and well-organized. This provides a solid foundation for generating reports, analyzing, and meeting regulatory requirements.

Recording Transactions:

The Bookkeeping team records financial transactions accurately, including income, expenses, payroll, and tax-related information. They maintain updated records that reflect the financial health of the business. Following this process, the outsourced bookkeeping team ensures that the client’s financial data is gathered and maintained accurately. This organized data is the foundation for generating financial reports, conducting analysis, and providing valuable insights to the client for informed decision-making.

Reconciliation and Reporting:

Regular bank reconciliations are performed to match transactions in the accounting system with actual bank statements. This helps identify discrepancies and ensures the accuracy of financial data. The bookkeeping team generates detailed reports, including balance sheets, income, and cash-flow statements. By performing regular bank reconciliations, the bookkeeping team ensures the accuracy and integrity of financial data. Generating detailed financial reports provides the following:

  • A comprehensive view of the client’s financial position and performance.
  • Aiding in decision-making.
  • Identifying areas for improvement.
  • Meeting reporting requirements.

Let’s Discuss The Benefits Of Outsourced Bookkeeping:

Access to Expertise:

Outsourced bookkeepers have access to a wide range of expertise and resources. Businesses that are young or work in a difficult sector may benefit the most from this.


Outsourced bookkeeping can be scaled up or down as your business grows. This can help you avoid the need to hire and fire in-house bookkeepers.


Outsourced bookkeepers are up-to-date on the latest accounting standards and regulations. This might serve you avoid costly errors and ensure that your company follows the rules.

Other than this, there are many more advantages to outsourced bookkeeping. Please read our blog for additional information on how outsourcing your bookkeeping and accounting might enhance your company’s growth and profitability.


Outsourced bookkeeping offers numerous benefits for businesses seeking to streamline financial operations. By partnering with a specialized bookkeeping service provider, companies can save costs, increase accuracy, and save time for core activities. Outsourced bookkeeping involves initial assessment, system setup, data gathering and organization, transaction recording, reconciliation, and reporting. With access to expertise, scalability, and advanced technology, outsourced bookkeeping has become a valuable solution for businesses of all sizes. By outsourcing bookkeeping, companies can focus on their core competencies and drive growth in an increasingly competitive marketplace.

Jaks365 – Outsourced Bookkeeping Partner For Your Business.

If you are considering outsourcing your bookkeeping practices, here are a few things to keep in mind:

Make sure you choose a reputable firm: 

There are numerous companies that offer outsourced bookkeeping services, so it’s crucial to do your homework and pick one with a solid reputation and a proven track record. Jaks365 has over 40 years of experience in the field, with branches in over 8 locations in India. Spanning nationwide, we offer all the necessary services for outsourcing accounting.

Be clear about your expectations:

Before you sign a contract with an outsourced bookkeeping firm, be sure to communicate your expectations. This includes the frequency of reports, the level of detail you need, and the turnaround time for information. Book a free 10-hour consultation session with our experts at Jaks365 to discuss your business expectations and your desired output from our services.

Set up a system for data entry:

One of the most important things you can do to make the outsourcing process go smoothly is to set up a data entry system. Your financial records will be extremely accurate and current as a result. By partnering with JAKS, your reports will be up-to-date, and with timely reported analysis, your business expectations can be met promptly.

Contact JAKS at +91 95393 27777 or mail us at [email protected] to book a free 10-hour consultation session with our experts, discuss your business expectations, and let us do the rest. Visit our website to know more about us, Let us handle your finance, and you can make growth and profitability.

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